Privacy policy

• • GENERAL INFORMATION
  1. 1. This privacy policy (“Privacy Policy“) governs the processing of your (“you“, “your” or “your“) personal data in connection with the use of our website and services accessible via http://www.beyond-lawfirm.com (hereinafter collectively referred to as our “Services“). This collection and processing is carried out by BEYOND LAW FIRM, a limited liability company incorporated under Belgian law, having its registered office at Avenue Louise 350, 1050 BRUSSELS (Ixelles), registered with the Crossroads Bank for Enterprises under number 0646.993.760, identified with the General Tax Administration under VAT number BE0646.993.760, and entered in the Brussels Register of Legal Persons (“Beyond“, the “Company“, “we“, “us” or “our“). For the purposes of this Privacy Policy, we must therefore be considered to be responsible for processing your personal data.
     2. As a result of this qualification, certain obligations are imposed on us under legislation relating to the protection of personal data. This legislation includes in particular:
  1. the General Data Protection Regulation (Regulation (EU) 2016/679 of 27 April 2016 or “GDPR“) ;
  2. the Belgian law of 30 July 2018 on the protection of individuals with regard to the processing of personal data; and
  3. the law of 13 June 2005 on electronic communications, including future adaptations and amendments;

  hereinafter collectively referred to as the “Applicable Data Protection Legislation“.

  1. By visiting the website, you declare that you have read, understood and accepted our Privacy Policy without reservation. You declare that you understand the purpose(s) for which your personal data is processed. You agree that by continuing to use the site, you are maintaining your consent. We reserve the right to modify, change or amend the Privacy Policy at our discretion and from time to time. Such modifications, changes or amendments will be communicated on our website.
  2. If you have any questions about our Privacy Policy or the processing of your personal data, or if you feel that your interests are not being represented or are not being represented adequately, you can always send us your questions, comments or complaints by sending an e-mail to info@beyond-lawfirm.com.
  3. Please note that as part of the Services, particularly those provided on the website, we may use cookies or similar technologies. Cookies are small text files stored on a device’s hard drive containing information and sometimes personal data. For more information on how we use cookies, please consult our Cookie Policy (link to Cookie Policy: [LINK]).
  • WHAT DO WE PROCESS AND WHY?
  1. 1. 1. The personal data we collect and process about you will always relate to the specific purposes set out below.
  • We may receive your personal data directly from you, for example when you interact with us via email or when using our Services. We may also receive your personal data by any means related to information and communication technologies, in particular by automated means, for example cookies. We refer you to our Cookies Policy for more information on this subject.
  1. 1. In the course of using our Services, we process personal data about you. This personal data includes:
  1. PROCESSING OF PERSONAL DATA WHEN YOU USE OUR SERVICES (COOKIES):

  Purpose(s)	We use different types of cookies : cookies that are technically essential and for functional purposes We use them to manage our Services and their content, as well as to manage our cookies. This software uses technically essential cookies. This means that these cookies are necessary for our Services to function properly. It is not possible to refuse these cookies if you wish to use our Services; and cookies for analytical purposes We also use Google Analytics for analytical purposes. This analysis tool installs cookies which we use to quantify visits (traffic) to our Services. In particular, this allows us to know how many times a given page has been consulted. We use this information solely to improve the content of our Services.
  Basis of lawfulness	Technically essential cookies and cookies for functional purposes: the use of these cookies is justified by the need to provide our Services (article 6.1.b of the GDPR). Other (analytical) cookies: The use of these third-party cookies, for which we are the joint controller, is subject to your prior consent (Article 6.1.a of the GDPR). You may refuse to have these cookies installed on your terminal. This will not prevent you from accessing our Services. However, certain functions may not be available.
  Categories of data	Please refer to our Cookies Policy for details of the different types of data collected depending on your choices.
  Retention period	Cookies generally have an expiry date. Some cookies, for example, are automatically deleted when you close your browser (so-called session cookies), while others remain on your computer for longer, sometimes even until you delete them manually (so-called permanent cookies).
  Recipient (s)	Similarly, this communication to our service providers and subcontractors (IT service providers, hosting companies), such as Google Analytics, may also be necessary, as detailed non-exhaustively in article 3.

  1. PROCESSING OF PERSONAL DATA WHEN YOU USE OUR SERVICES:

  Purpose(s)	The data you send us is processed for administrative, accounting and tax purposes in connection with your file or the services you order from us.
  Basis of lawfulness	The processing of this data is essential for the performance of the contract between us (article 6.1.b) GDPR), in particular the monitoring of your file and the preparation of invoices. The processing of this data is also necessary for the fulfilment of our legal and ethical obligations, in particular under the Code of Economic Law and the VAT Code in tax and accounting matters (article 6.1.c) GDPR).
  Categories of data	This includes: your identification data (surname, first name, e-mail, address, telephone number, company number, VAT number or CBE number, for example invoices issued and payments; your financial data (bank and account number).
  Retention period	Data is processed for a period of ten (10) years from the closure of your account.
  Recipient(s)	This data will be communicated to the tax authorities and, where applicable, to the Brussels Bar Association. It may also be communicated to our service providers and subcontractors (IT service providers, accountants, auditors), as detailed non-exhaustively in article 3.

  • TO WHOM DO WE TRANSFER DATA?
  • Irrespective of our legal and ethical obligations, we will only share your personal data with the following categories of recipients, without this list being exhaustive, Google Analytics.
  • We may use third party processors to provide our Services to you. We will ensure that third party processors are only authorised to process your personal data on our behalf upon our written instruction. We ensure that all third party processors are selected with due care and that they are trained to be aware of the security and integrity of your personal data.
  • WHERE DO WE PROCESS DATA?
  1. 1. 1. As far as possible, your personal data will not be transferred to a jurisdiction outside the European Economic Area (EEA). However, for the purposes set out in Article 2, your personal data may be transferred to other jurisdictions outside the European Economic Area (EEA), and therefore not bound by the GDPR. Your data may also be hosted on servers outside the EEA.
        2. Where your personal data is transferred to third parties residing in such jurisdictions, we will implement appropriate safeguards in our agreement with such third parties in order to provide your personal data with a level of data protection that is adequate and at least equivalent to the level to which you are entitled under the GDPR. To this end, we assess the level of data protection in the country of transit or destination, taking into account in particular the relevant decisions taken by the European Commission. We may use the Standard Contractual Clauses adopted by the European Commission and any other appropriate solution, as required or permitted by Applicable Data Protection Legislation.
  • HOW DO WE PROCESS DATA?
  1. 1. 1. We will use our best endeavours to process only the personal data necessary for the purposes listed in the Privacy Policy. We will process your personal data lawfully, fairly and transparently. We will also use our best endeavours to ensure that personal data is accurate and up to date.
        2. Your personal data is only processed for the time necessary to fulfil the purposes listed in the Privacy Policy or until you withdraw your consent to its processing. Please note that withdrawing your consent may result in you no longer being able to use all or part of our Services. If you are registered on our Services and you delete your profile, we will delete your personal data unless a legal or regulatory obligation or a legal or administrative order prevents us from doing so.
        3. We will take appropriate technical and organisational measures to prevent unauthorised access or theft as well as accidental loss, alteration or destruction of your personal data. Access by our staff or those of our third party sub-contractors is only on a strict “need to know” basis and in accordance with strict confidentiality obligations. You understand, however, that safety and security are best efforts obligations and can never be guaranteed.
  • WHAT ARE YOUR RIGHTS?
  • Under the Applicable Data Protection Legislation, you have certain rights in relation to your personal data that we collect and process.
  • If you would like more information about your rights as listed below or would like to exercise them, please email us at info@beyond-lawfirm.com. We simply ask you, when exercising your data protection rights, to identify yourself correctly so that we can respond to your request within the time limits indicated below.
  • Exercising your rights is free of charge and will be carried out within one (1) month of receipt of your request. We may extend this period by a further two (2) months for a total period of three (3) months if your request is particularly complex. If we decide to extend the initial deadline, we will inform you of this decision in good time.
  • In cases where we consider that your request is manifestly unfounded or excessive, we reserve the right to charge you an administrative fee for fulfilling your request, or even to refuse to fulfil it. You will be informed of our decision within the above-mentioned time limits.
  • Below is a brief overview of the rights you may exercise in relation to your personal data:
  • Withdrawal of consent: you have the right to withdraw your consent for all processing activities subject to it;
  • Right of access: you have the right to request a copy of the data we process and hold about you in an understandable format;
  • Right of rectification: you have the right to ask us to correct, amend or supplement your personal data;
  • Right of erasure: you have the right to request the deletion of the personal data we process or store about you;
  • Right to restrict processing: in certain circumstances, you have the right to ask us to restrict the processing of your personal data. By exercising this right, the relevant personal data will remain in our possession, but we will not be able to process it further;
  • Right to object to processing: where we process and collect your personal data on the basis of our legitimate interest, you have the right to object to the processing of that data;
  • Right to portability of your data: this implies that we may, at the request of the data subject, provide them with their personal data and/or provide it to third parties in a structured and machine-readable form.
  • QUESTIONS AND REQUESTS
  • You undertake to provide us with accurate personal data. You may amend the personal data held by us at any time by sending us an e-mail to info@beyond-lawfirm.com. We cannot be held responsible for any failure of our services due to incorrect information provided by you.
  • If you have any questions about our Privacy Policy or if you feel that your interests are not or are not adequately represented, you can send all your questions to us at the e-mail address referred to above.
  1. 1. 1. For any further information, the http://www.beyond-lawfirm.com website was created by the creative studio LUNIVERS SARLS (L-9990 Weiswampach, Duarrefstrooss, 2) and is hosted by EX2 (CP 70161 Québec STN Québec-Centre, G2K 0A2, Québec, Canada).
  • APPLICABLE LAW AND SETTLEMENT OF DISPUTES
  1. 1. Our Privacy Policy is governed by and interpreted in accordance with Belgian law, unless mandatory European or international legal provisions provide otherwise.
     2. In the event of a dispute, failing conciliation, only the (French-speaking) courts and tribunals within the territorial jurisdiction of the Company’s registered office will have jurisdiction over any dispute concerning the Privacy Policy, in particular its validity, interpretation, performance or termination for any reason whatsoever.
     3. Notwithstanding the foregoing, you have the right to lodge a complaint with the competent data protection authority, namely the authority of the Member State of your habitual residence, your place of work or the place of the alleged breach of Applicable Data Protection Legislation.
     4. The main data protection authority is the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit or Autorité belge de protection des données), which can be reached by the following means of communication:
  • By following the instructions and completing the form accessible via this link;
  • By sending a letter to the following address: (B-)1000 Brussels, rue de la presse, 35;
  • By calling the following telephone number: +32 (0)2 274 48 00;
  • By sending an e-mail to the following address: contact@apd-gba.be.